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HR Policy By Alphabetical Topic

Departmental Personnel Manual (DPM ) by Subject
Based on Code of Federal Regulations,
CFR Title 5 and U.S. Code Title 5

Policy subjects are derived from CFR Title 5 and U.S. Code Title 5

 

(Additional information under these subjects is available at http://www.opm.gov/)


 

 

Absence and Leave

Learning and Development

 

Allowances and Differentials

Medical Qualification

Awards

Pay

Benefits

Performance Management

Childcare

Personnel Management

Classification

Position and Examination Programs

Compensation

Probation

Details

Qualification Requirements

Disability

Recruitment and Relocation Bonuses

Discipline

Reduction In Force

Diversity

Reemployment of Retirees

Emergencies

Reemployment Rights

Employee Relations

Retirement

Employee Conduct

Senior Executive Service

Employment

Student Loans

Excepted Service

Smoking

Examining

Telecommuting 

Grievance

Travel and Transportation Expenses

Health Benefits Program

Unemployment Compensation

Health and Counseling Programs

Upward Mobility Program Plan

Human Capital Planning

Work Schedules

Hours of Duty

Workers Compensation

Interns

Workforce Planning

Labor Relations

 

 

Absence and Leave

5 U.S. Code Ch63

 

 

5CFR 630

 

 

DPM Letters

 

 

630-3

Departmental Voluntary Leave Transfer Program Procedures  

 

630-4

Approval of Leave Without Pay and Benefits Coordination

 

630-5

Extension of Benefits Under the Family and Medical Leave Act of 1993

 

630-7

Absence and Leave; Use of Restored Leave

 

DPM Bulletins

 

 

630-17

Interim Departmental Policy on the Reservist Leave Bank Program

 

DPM Issuances

 

 

630-29

 

 

Policy Memo

Creditable Service for Annual Leave Accrual Memorandum (5/4/2005)

 

Policy Memo

DOT Guidance for Use of Non-Federal Service for Establishing Annual Leave Accrual Rates (1/23/2006)

 

 

 

 

Allowances and Differentials

5 U.S. Code Ch59

 

 

5CFR 591

 

 

DPM Letters 

 

 

591-1

Cost of Living Allowance Payments for Stay-In-School and Summer Aid Program Employees

 

591-2

Non-Foreign Cost of Living Allowance

 

591-3

Non-Foreign Cost of Living Allowance

 

 

 

 

Awards

5 U.S. Code Ch45

 

 

5CFR 451

 

 

 

 

 

DPM Letters

 

 

920-23

Senior Executives Service (SES) Performance Award Bonuses

 

DPM Bulletins

 

 

451-1

Cash Awards for Political Appointees

 

DPM Issuances

 

 

451

Chapter 451, Awards and Recognition

 

M-10 Order

 

 

3450.3

DOT Award for Heroism

 

Policy Memoranda

 

 

5/25/01

Thanks A Million Award

 

(Program Information)

 

 

 

Benefits

Group-Life Insurance Program

 

Health Benefits Program

 

Retirement

 

Retirement System- Basic Annuity

 

Retirement System- Death Benefits and Employees Refunds

 

Retirement System- General Administration

 

(Program Information)

 

Group-Life Insurance Program

5 U.S. Code Ch87

 

 

5CFR 870

 

 

DPM Letters

 

 

870-1

Federal Employees Group Life Insurance for Certain Temporary Employees (Reference to DPM Letter 316-3)

 

870-2

Federal Employees Group Life Insurance Coverage for Reemployment of Foreign Service Annuitants

 

DPM Bulletins

 

 

870–2

Terminating or Reducing Optional Life Insurance Coverage At Retirement

 

 

 

 

Health Benefits Program

5 U.S. Code Ch89

 

 

5CFR 890

 

 

DPM Letters

 

 

890-2

Civil Service Retirement Spouse Equity Act of 1984 (Public Law 98-615)

 

890-3

Federal Employees Health Benefits Coverage for Certain Temporary Appointees (Reference to DPM Letter 316-3)

 

890-4

Federal Employees Health Benefits Program Coverage for Reemployment of Foreign Service Annuitants

 

DPM Bulletins

 

 

890-8

Schedule C Appointments in a New Administration

 

890-12

Eligibility of Temp Schedule C Appointees to Receive Health and Life Insurance

 

890-14

Effective Date of an Employee’s Cancellation of His/Her Federal Employees Health Benefits

 

890-18

Federal employees Health Benefits Program Registration Procedures when Employees Transfer between Payroll Offices in the DOT

 

 

 

 

Retirement

 

 

5 U.S. Code Ch83

 

 

5CFR 831

 

 

DPM Letters

 

 

831-1

Personnel and Payroll Office Standard Procedures for Retirement Case Processing

 

831-2

Personnel and Payroll Office Standard Procedures for Retirement Case Processing (Modifications)

 

831-3

Retirement Coverage for Senior Executive Service Appointees, Who Take Presidential Appointments with Senate Conformation

 

831-4

Civil Service Retirement System Coverage for Certain Temporary Appointments 

 

831-5

Civil Service Retirement System Coverage for Reemployment of Foreign Service Annuitants               

 

832-1

Determining Maximum Wages Subject to Social Security Taxes

 

DPM Bulletins

 

 

831-9

Medicare Coverage for Federal Employees

 

831-12

Processing Post 1956 Military Service Credit Deposit Applications through the Consolidated Uniform Payroll System

 

831-14

Computation of Retirement Annuity for Part-Time Employment

 

831-17

Evaluation of the Timeliness of Processing retirement Actions

 

831-19

Checklist for Civil Service Retirement System Refund claim

 

831–20

Checklist for A Civil Service Retirement System Service Credit Application

 

 

 

 

Retirement System- Basic Annuity

5 U.S. Code Ch84

 

 

5CFR 842

 

 

DPM Letters

 

 

842-1

Requests for Position Coverage Under Federal Employees Retirement System for Law Enforcement Officer and Firefighter Positions

 

842-2

Retirement Coverage for SES Appointees, Who Take Presidential Appointments with Senate Conformation (Copy of Letter 831-3)

 

842-3

Federal Employees Retirement System Coverage for Certain Temporary Appointees (Copy of Letter 831-4)

 

842-4

Federal Employees Retirement System Coverage for Reemployment of Foreign Service Annuitants

 

 

 

 

Retirement System- Death Benefits and Employees Refunds

5 U.S. Code Ch84

 

 

5CFR 843

 

 

DPM Bulletins

 

 

843-1

Checklist for Civil Service Retirement System Refund claim

 

843–2

Checklist for A Federal Employees Retirement System Service Credit Application

 

 

 

 

Retirement System- General Administration

5 U.S. Code Ch84

 

 

5CFR 841

 

 

DPM Letters

 

 

841-1

Personnel and Payroll Office Standard Procedures for Retirement Case Processing

 

841-2

Personnel and Payroll Office Standard Procedures for Retirement Case Processing (Copy of DPM Letter 831-2)

 

 

 

 

Childcare

DPM Letters

 

 

792-1*

Childcare Tuition Assistance Program

 

 

 

 

Classification

5 U.S. Code Ch51

 

 

5CFR 511

 

 

DPM Letters

 

 

511-1

Development of Position Classification & Qualification Standards

 

511-2

Delegation of Authority to Approve Internal Classification Guides

 

DPM Bulletins

 

 

511-72

Pilot Supervisory Grading Standards

 

511-75

Classification Update

 

511-79

Classification Update

 

DPM Issuances

 

 

511-9

 

 

511-A

 

 

511-D

 

 

(Program Information)

 

Compensation

Grade and Pay Retention

 

Pay Administration

 

Pay Administration Under the Fair Labor Standards Act

 

Pay Rates and Systems

 

Pay Under the General Schedule

 

Pay Under Other Systems

 

Pay Under the SES

 

Prevailing Rate Systems

 

(Program Information)

 

Grade and Pay Retention

5CFR 536

 

 

DPM Letters

 

 

536-1

Pay Retention for Employees Converted from Schedule C Positions

 

536-2

Grade & Pay Retention Entitlement for Employees with Temporary Appointments

 

DPM Bulletins

 

 

536-2

Amendment to DPM Bulletin 536-1, Entitlement to Grade and Pay Retention in RIF Situations

 

 

 

 

Pay Administration

5 U.S. Code Ch55

 

 

5CFR 550

 

 

DPM Letters

 

 

550-1

Agency Responsibility for Work Scheduling and Premium Entitlement  

 

550-2

Payment of Overtime for Travel

 

550-3

Severance Pay- Transfer of Agency Functions to Private Organizations

 

550-4

Payment of Interest on Back Pay Awards

 

550-5

Delegation of authority to Waive the Biweekly Earnings Limitation in Emergency Situations

 

550-6

Lump-Sum Payments for Annual Leave

 

DPM Bulletins

 

 

550-6

Severance Pay

 

550-7

Overtime

 

550-10

Effect of Temporary Employment on Severance Pay

 

550-11

Severance Pay: transfer of Functions to Private Organizations

 

550-25

Departmental Procedures for the Reemployment of Military and Civilian Retirees to Meet Exceptional Employment Needs

 

550–26

Pay Administration (General) Hazard Pay Differentials

 

550–30

Payments During Evacuation

 

550–32

Sunday Premium Pay for Periods of Paid Leave and Excused Absence

 

550–35

Availability Pay for Law Enforcement Officers

 

550-45

Annual Certification of Availability Pay for Law Enforcement Officers

 

DPM Issuances

 

 

550-7

 

 

550-19

 

 

 

 

 

Pay Administration Under the Fair Labor Standards Act

5CFR 551

 

 

DPM Letters

 

 

551-1

Changes in Overtime Pay Under the Fair Labor Standards Act

 

DPM Bulletins

 

 

551–3

Pay Administration Under the Fair Labor Standards Act (FLSA); Overtime Pay Provisions

 

551–4

Excused Absence and Fair Labor Standards Act Exempt Status Changes for Those Working in Connection with Damage from Tropical Storm Alberto

 

 

 

 

Pay Rates and Systems

5 U.S. Code Ch53

 

 

5CFR 530

 

 

DPM Letters

 

 

530-1

Coordination of Special Salary Rate

 

530-2

Special Salary Rates for Co-Op Students

 

DPM Bulletins

 

 

530-101

2002 Annual Review of Special Salary Rates

 

DPM Issuances

 

 

530-3

 

 

 

 

 

Pay Under the General Schedule

5CFR 531

 

 

DPM Letters

 

 

531-1

Revision of Maximum Payable Rate Rule

 

531-2

Departmental Supervisory Differential Procedures

 

531-3

Salary Limitation Effect on Reemployment of Foreign Service Annuitants

 

531-4

Reassignment of “GM” Designated Employees

 

531-5

Delegation of Authority to Use a Special Rate in Determining an Employee’s Highest Previous Rate

 

DPM Bulletins

 

 

531-3

Within-grade Increases for Employees on Time Limited Appointments

 

531-9

Advance Salary Table

 

DPM Issuances

 

 

531-5

 

 

 

 

 

Pay Under Other Systems

5 U.S. Code Ch53

 

 

5CFR 534

 

 

DPM Letters

 

 

DPM Bulletins

 

 

534-1

Senior Executive Service Performance Award Regulations

 

Policy Memo

Senior Level and Scientific/Professional Pay System (12/22/2005)

 

 

 

 

Pay Under the SES

DPM Letters

920-22

Senior Executives Service (SES) Pay Setting

 

DPM Bulletins

920-43

2002 Pay Rates for the Senior Executive Service and Executive Schedule

 

     

 

 

Prevailing Rate Systems

5CFR 532

 

 

DPM Bulletins

 

 

532-30

Conversion of Federal Wage System Printing and Lithographic Employees

 

532-36

Federal Wage System Employees In Alaska

 

532-37

Implementation of Federal Wage System Schedules

 

532-38

Salary Limitations for Pay Set by Administrative Authority

 

DPM Issuances

 

 

532-1.1

532-32.s

 

 

532-2.1

532-5.1

 

 

532-3.2

532-5.18

 

 

 

Details

DPM Issuances

 

 

300

Details of non-SES Departmental Employees

 

 

 

 

Disability

Affirmative Employment Programs

 

Equal Employment

 

 

Affirmative Employment Programs

5 U.S. Code Ch72

 

 

5CFR 720

 

 

DPM Letters

 

 

720-4

DOT Federal Equal opportunity Recruitment Program Plan

 

720-9

Disabled Veterans Affirmative Action Program (DVAAP)

 

 

 

 

Equal Employment

DPM Letters

 

 

306-2

Employment of Persons who are Mentally Retarded

 

DPM Bulletins

 

 

306-7

Tracking the Receipt and Referral of Applications from the Severely Handicapped

 

306-17

Equal Employment Opportunity management Directive, Affirmative Action

 

306-21

Directory of College Facilities and Services for the Disabled

 

DPM Issuances

 

 

306-9

306-21

 

 

306-13

306-35

 

 

 

 

 

Discipline

M-10 Order

 

 

3910.1C

Drug and Alcohol-Free Departmental Workplace

 

Policy Memoranda

 

 

10/26/01

Discipline for Violation of Security Procedures

 

3/8/02

Purchase Card Policy Violations

 

 

 

 

Diversity

M-10 Order

 

 

3200.1

Diversity Management Guidance

 

(Program Information)

 

 

 

Employee Relations

5 U.S. Code Ch77

 

 

5CFR 771

 

 

DPM Letter

 

 

771-1

Handbook Agency Administrative Grievance System

 

M-10 Order

 

 

3910.1C

Drug and Alcohol-Free Departmental Workplace

 

Policy Memoranda

 

 

10/26/01

Discipline for Violation of Security Procedures

 

3/8/02

Purchase Card Policy Violations

 

(Program Information)

 

 

 

Employee Responsibilities and Conduct

5CFR 1000

 

 

DPM Letters

 

 

1000-1

Reimbursement for Professional Liability Insurance

 

DPM Issuances

 

 

1000-Index

 

 

1000-4

 

 

 

 

 

Employment

Affirmative Employment Programs

 

Career and Career-Conditional Employment

 

Employment

 

Equal Employment

 

 

Filling Excepted Service Positions

 

Expert and Consulting Appointments

 

Part-Time, Seasonal, On-Call, and Intermittent Employment

 

Promotion and Internal Placement

 

Recruitment, Selection, and Placement

 

Recruiting, Selecting, Developing, and Appraising Supervisors

 

Summer Employment

 

Temporary Assignment of Employees Between Federal, State, and Local Governments

 

Temporary and Term Employment

 

Veterans Readjustment Appointments

 

Volunteer Service

 

(Program Information)

 

Affirmative Employment Programs

5 U.S. Code Ch72

 

 

5CFR 720

 

 

DPM Letters

 

 

720-4

DOT Federal Equal opportunity Recruitment Program Plan

 

720-9

Disabled Veterans Affirmative Action Program (DVAAP)

 

 

 

 

Career and Career-Conditional Employment

5CFR 315

 

 

DPM Issuances

 

 

315-40

 

 

315-43

 

 

 

 

 

Employment

5 U.S. Code Ch31

 

 

5CFR 300

 

 

DPM Letters

 

 

300-1

Tour Renewal Agreement travel for Employees or Job Applicants

 

300-16

Policies and Procedures on Re-employment/re-appointment Drug testing

 

300-17

Special Ceiling Full-Time Equivalency FTE Authorizations

 

300-18

Reporting Requirements for Inter-Agency Details of Civilian and Military Employees

 

300-19

Revised 300-16, Re-employment/re-appointment Drug testing

 

300-20

Reemployment of Foreign Service Annuitants

 

300-21

DOT Career Transition Program

 

300-24

United States Coast Guard Personnel Assigned to Positions Throughout the DOT

 

300-25

Assignment or Detail of Department of Defense (DOD) Military Personnel to the DOT

 

DPM Bulletins

 

 

300–32

Distribution of Instruments for the DOT Exit Interview System

 

DPM Issuances

 

 

300-13

300-22

300-29,30

 

 

300-17

300-27

300-31,32,33

 

 

300-21

300-28

300-35,36,37

 

 

 

 

 

 

 

Equal Employment

DPM Letters

 

 

306-2

Employment of Persons who are Mentally Retarded

 

DPM Bulletins

 

 

306-7

Tracking the Receipt and Referral of Applications from the Severely Handicapped

 

306-17

Equal Employment Opportunity management Directive, Affirmative Action

 

306-21

Directory of College Facilities and Services for the Disabled

 

DPM Issuances

 

 

306-9

306-21

 

 

306-13

306-35

 

 

 

 

 

 

Expert and Consulting Appointments

5CFR 304

 

 

DPM Issuances

 

 

304-3

304-7

 

 

304-4

304-A

 

 

304-5

304-B   

 

 

 

 

 

 

Part-Time, Seasonal, On-Call, and Intermittent Employment

5 U.S. Code Ch34

 

 

5CFR 340

 

 

DPM Letters

 

 

340-1

Department Part-Time Career Employment Program

 

DPM Issuances

 

 

340-7

 

 

340-10

 

 

 

 

 

Promotion and Internal Placement

5 U.S. Code Ch33

 

 

5CFR 335

 

 

DPM Letters

 

 

335-1

Use of Penalty Mail

 

335-2

Use of Fax Machines to Submit Applicants for Federal Government Employment

 

DPM Issuances

 

 

335

 

 

335-5

 

 

 

 

 

Recruitment, Selection, and Placement

5 U.S. Code Ch33

 

 

5CFR 330

 

 

DPM Letters

 

 

330-4

Approval of Certain Appointments to Positions in the Competitive Service

 

330-7

Mandatory Placement Programs for Displaced and Surplus Employees

 

330-8

DOT Reemployment Priority List

 

330-9

Mandatory Placement Programs for Displaced and Surplus Employees (Revised)

 

DPM Bulletins

 

 

330–10

General Accounting Office Study of Competitive Service Appointments

 

 

 

 

Summer Employment

5CFR 213

 

DPM Letters

 

 

213-2

Federal Career Intern Program

 

 

 

 

Temporary Assignment of Employees Between Federal, State, and Local Governments

5 U.S. Code Ch33

 

 

5CFR 334

 

 

DPM Letters

 

 

334-3

Approval of Intergovernmental Personnel Act Assignment Agreements

 

DPM Issuances

 

 

334-3

334-8

 

 

334-5

334-11

 

 

334-7

334-16

 

 

 

 

 

 

Temporary and Term Employment

5CFR 316

 

 

 

 

 

Veterans Readjustment Appointments

5CFR 307

 

 

DPM Bulletins

 

 

 

 

 

Volunteer Service

5CFR 308

 

 

DPM Bulletins

 

 

DPM Issuances

 

 

308-5

308-35

 

 

308-9

308-49

 

 

308-33

 

 

 

 

 

Excepted Service

5CFR 213

 

DPM Letters

 

 

213-2

Federal Career Intern Program

 

DPM Issuances

 

 

213-7

 

 

213-9

 

 

213-B

 

 

302

Filling Excepted Service Positions

 

 

Examining

 

 

5CFR 337

 

 

DPM Letters

 

 

 

 

 

DPM Issuances

 

 

337-101

Category Rating

 

DPM Manual

 

332

Competitive Examining-Delegated Examining Accountability

 

 

 

 

 

 

 

 

 

Grievance

5 U.S. Code Ch77

 

 

5CFR 771

 

 

DPM Letter

 

 

771-1

Handbook Agency Administrative Grievance System

 

DOT HR web site

 

 

 

 

 

Health Benefits Program

5 U.S. Code Ch89

 

 

5CFR 890

 

 

DPM Letters

 

 

890-2

Civil Service Retirement Spouse Equity Act of 1984 (Public Law 98-615)

 

890-3

Federal Employees Health Benefits Coverage for Certain Temporary Appointees (Reference to DPM Letter 316-3)

 

890-4

Federal Employees Health Benefits Program Coverage for Reemployment of Foreign Service Annuitants

 

DPM Bulletins

 

 

890-8

Schedule C Appointments in a New Administration

 

890-12

Eligibility of Temp Schedule C Appointees to Receive Health and Life Insurance

 

890-14

Effective Date of an Employee’s Cancellation of His/Her Federal Employees Health Benefits

 

890-18

Federal employees Health Benefits Program Registration Procedures when Employees Transfer between Payroll Offices in the DOT

 

 

 

 

Health and Counseling Programs

5 U.S. Code Ch79

 

 

5CFR 792

 

 

DPM Letters

 

 

792-1*

Childcare Tuition Assistance Program

 

792-1

AIDS in the Workplace DOT Policy

 

792-2

Employee Assistance Program

 

792-3

Protection of Federal Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace

 

DPM Bulletins

 

 

792-19

Implementation of Smoking Restrictions in DOT Controlled Facilities

 

792-20

Smoking Cessation Program

 

DPM Issuances

 

 

792-3

792-13

 

 

792-6

792-17

 

 

792-11

 

 

 

 

 

 

Hours of Duty

5 U.S. Code Ch61

 

 

5CFR 610

 

 

DPM Issuances

 

 

610-4-21-05

Hours of Duty

 

 

 

 

Human Capital Planning

Policy Memoranda

4/5/02

Human Capital Planning

 

 

 

 

Interns

DPM Issuances

 

 

362

Presidential Management Fellows Program

 

 

Labor Relations

5 U.S. Code Ch71

 

 

DPM Letters

 

 

711-2

Labor Relations Guidance on Union Representation and the Departmental Drug Program

 

711-3

Labor Relations Guidance on Negotiating Alternative Work Schedules

 

DPM Bulletins

 

 

711-5

OPM Guidance with respect to Mid-Term Bargaining

 

M-10 Order

 

 

3710.4

Labor-Management Relations Program + Changes

 

DOT HR web site

 

 

 

Learning and Development

Learning and Development Framework

 

Training

 

Executive Management and Supervisory Development

 

DOT HR web site

 

Training

5 U.S. Code Ch41

 

 

5CFR 410

 

 

DPM Letters

 

 

410-2

Use of Standards Form 182 to Acquire Training Services

 

DPM Bulletins

 

 

410–33

Holiday Premium Pay and Training

 

DPM Issuances

 

 

410-25

 

 

410-39,40

 

 

 

 

 

 

 

Executive Management and Supervisory Development

5CFR 412

 

 

DPM Issuances

 

 

412-7

 

 

 

 

 

Medical Qualification Determinations

5CFR 339

 

 

DPM Issuances

 

 

339-5

 

 

339-9

 

 

339-10

 

 

 

 

 

Pay

Pay is Under Compensation

 

 

 

Performance Management

5 U.S. Code Ch43

 

 

5CFR 430

 

 

DPM Letters

 

 

920-24

Senior Executives Service (SES) Performance Management System

 

DPM Issuances

 

 

430

Chapter 430, Performance Management (12-18-03 rev 3-5-04)

 

DOT HR web site

 

 

 

Personnel Management

Organization of the Government for Personnel Management

5CFR 230

 

DPM Issuances

 

 

230-4

 

 

 

 

 

Personnel Manageme